CONSTITUTION

1.     NAME

The name of the Society is the Vancouver Christian School Association.

2.     PURPOSE

(a)   The purpose of the Association is to establish and maintain Christian schools to serve greater Vancouver area in accordance with Article 4 of this Constitution, Basis and Principles.

(b)   To hold as Trustees or otherwise own, buy, sell, convey, mortgage, lease and otherwise deal in lands and properties calculated to help and effect the above-mentioned objective and that generally may benefit the Society.

3.     MISSION STATEMENT

Vancouver Christian School, a denominationally diverse educational community, seeks to serve Christian families by providing a secure learning environment in which the young person can begin to explore and evaluate all of life under God.  Recognizing a variety of student abilities, we aim to uncover and develop the unique giftedness of each student so that he or she may become a faithful servant of God and neighbour, and steward of His world.  

This provision is alterable.

4.     BASIS AND PRINCIPLES (ARTICLE 4)

The basis of the Society is the Scriptures of the Old and New Testaments, the infallible Word of God, as explicated in the Reformed Creeds.  On this basis, we affirm the following principles for Christian education: THE BIBLE:  That God, by His Holy Word, reveals Himself; renews human beings' understanding of God, of themselves, of others, and of the world; directs human beings in all their relationships and activities; and therefore guides His people also in the education of their children.

CREATION:  That in their education, children must come to learn that the world and human beings' calling in it can rightly be understood only in relation to the Triune God who, by His creation, restoration, and governance, directs all things to the coming of His Kingdom and the glorification of His Name. SIN:  That because human sin brought upon all people the curse of God -- alienating them from their Creator, their neighbors and the world, distorting their view of the true meaning and purpose of life and misdirecting human culture -- human sin also corrupts the education of children.

JESUS CHRIST:  That through our Savior Jesus Christ there is renewal of our educational enterprise because He is the Redeemer of, and the Light and Way for our human life in all its range and variety.  Only through Him and the work of His Spirit are we guided in the truth and recommitted to our original calling.

SCHOOLS:  That the purpose of the Christian school is to educate children for a life of obedience to their calling in this world as image-bearers of God; that this calling is to know God's Word and His Creation, to consecrate the whole of human life to God, to love all people and to be stewards in their God-given cultural tasks.

PARENTS:  That the primary responsibility for education rests upon parents to whom children are entrusted by God and that Christian parents should accept this obligation in view of the covenantal relationship that God established with believers and their children.  Parents should seek to discharge this obligation through school associations and school boards that engage the services of Christian teachers in Christian schools.

TEACHERS:  That Christian teachers, both in obedience to God and in cooperation with parents, have a unique pedagogical responsibility while educating children in school.

PUPILS:  That Christian schools must take into account the variety of abilities, needs and responsibilities of young persons; that the endowments and calling of young persons as God's image-bearers and their defects and inadequacies as sinners require that such learning goals and such curricula will be selected as will best prepare them to live as obedient Christians; and that only with constant attention to such pedagogical concerns will education be truly Christian.

COMMUNITY:  That because God's covenant embraces not only parents and their children but also the entire Christian community to which they belong and because Christian education contributes directly to the advancement of God's Kingdom, it is the obligation not only of parents but of the entire Christian community to establish and maintain Christian schools, to pray for them, work for them, and give generously to their support.

EDUCATIONAL FREEDOM:  That Christian schools, organized and administrated in accordance with legitimate standards and provisions for day schools, should be fully recognized in society as free to function according to these principles.

                                                                                                                                               This provision is alterable.

5.     DISSOLUTION

In the event of winding up or dissolution of the society, any funds of the society remaining after the satisfaction of its debts and liabilities shall be given or transferred to such organizations concerned with social problems or organizations promoting the same objective of this society as may be determined by the members of the society at the time of winding up or dissolution; and if effect cannot be given to the aforesaid provisions, then such funds shall be given or transferred to some other organization, provided that such organization referred to in this paragraph shall be a charitable organization, a charitable corporation or a charitable trust recognized by the Department of National Revenue of Canada as being qualified as such under the provisions of the "Income Tax Act" of Canada from time to time in effect.

                                                                                                                                           This provision is unalterable.

6.     NON-PROFIT

The society shall be carried on without purpose of gain for its members and any profits or other accretions to the society shall be used for promoting its objects.

                                                                                                                                           This provision is unalterable.

             

BYLAWS

1. MEMBERSHIP:

(a)   All parents and guardians of children attending the schools maintained by the Association who give signed evidence of their agreement with Article 4 of the Constitution and contribute the current annual membership fee, are members of the Association.

(b)   All other persons eighteen years of age or older, who give signed evidence of their agreement with Article 4 of the Constitution and contribute the current annual membership fee are members of the Association.

(c)    Membership includes the right to vote at the general meetings of the Association, as well as to participate in the organization's activities on behalf of the schools, and to be eligible for nomination for, election to and service on the School Board.  Only members in good standing are entitled to these rights.

(d)   Any member may withdraw from membership in the Association by notifying the Secretary.

(e)   Any member may be expelled by the Board for non-payment of any indebtedness by the member to the Association or by vote of the members assembled in general meeting for reason of any act found not to be in conformity with the Constitution of the Association.

(f)    All members are in good standing, except for members who have failed to pay their current annual membership fee or any other subscription or debt due and owing by them to the Society; such members are not in good standing so long as the debt remains unpaid.

2. ASSOCIATE MEMBERSHIP:

(a)   Those who desire to send their children to the schools but cannot agree to Article 4 of the Constitution and are willing to pay the full tuition and membership fee shall be accepted as associate members, with the right to speak but not to vote at Association general meetings.  Associate members may not serve on the School Board.

(b)   Any associate member may withdraw or be expelled from associate membership on the same terms as in Bylaw 1 (d) and (e) above.

3. TEACHING STAFF:

(a)   The principal and teachers shall be appointed by the Board after a careful consideration of their qualifications.  They shall be appointed for such terms and with such salary and other conditions as the Board may determine.

(b)   All members of the teaching staff must declare their agreement with Article 4 of the Constitution; they must be Scripturally sound in their teaching; and they must lead exemplary lives.

(c)    All teachers as well as the Board shall abide by the terms of the contract entered into by both parties.  The terms of such contract become null and void when either party fails to abide by these terms.  The Board has the authority to dismiss a teacher who proves to be unfit for the work because such teacher's instruction or personal life conflicts with the basis and purpose of the organization.

(d)   A course of study outlining the work for each grade shall be prepared by the principal in collaboration with the teaching staff.  After approval by the Education Committee and the Board, such course of study shall govern all instruction in the school.

(e)   The school term shall be determined by the Board and consistent with provincial regulations where applicable.  Holidays and vacations shall be allowed as decided by the Board.

(f)    The principal shall be an advisory, non-voting member of the School Board and of its standing committees.

(g)   The substance of this article shall be made a part of all contracts entered into with members of the teaching staff.

4. REGISTRATION:

(a)   No student shall be registered unless the parent or guardian is either a member or associate member of the Association or gives signed evidence of compliance with Article 2 of the Constitution.

(b)   Acceptance of students shall be by the Board or by persons appointed by the Board for that purpose.

(c)    The Board has the right to suspend or dismiss any student from the school for cause.  Reasons for suspension or dismissal shall be communicated to the parents in writing.

5. GENERAL MEETINGS:

(a)   The Association shall hold its Annual General meeting within three months following the end of the Association's fiscal year, the exact time and place to be set by the Board.

(b)   A special general meeting may be called at any time by the Board.

(c)    A special general meeting must be called by the Board if such a meeting is requested in writing by at least one-tenth of the members.  Such a request must state the reason(s) for calling the meeting.

(d)   Notice of every Association general meeting shall be given to the members at least fourteen days prior to the date of the meeting.  Notice of a special general meeting shall include a statement of the reason(s) for calling such a meeting.

(e)   The accidental omission to give notice of a general meeting to any members shall not invalidate the proceedings of that meeting.

(f)    A quorum shall consist of ten percent of the membership, but never less than three persons.

(g)   Decisions shall be by oral vote, by showing of hands or by some other means agreed on by the general meeting, except that elections shall be by ballot unless otherwise agreed on by the meeting.  A majority of the valid votes cast (i.e. one-half of the votes plus one vote) shall determine the issue in each case, except where otherwise provided by the Bylaws or by the laws of the Province of British Columbia.

6. BOARD OF DIRECTORS:

(a)   The affairs of the Association shall be administered by a Board of Directors consisting of not less than seven members to be selected by the Association from among its members.  The term of office shall be three years.  Board members shall be eligible for re-election.  No member may be a Board member for more than two consecutive terms.

(b)   At least one candidate for each vacancy shall be nominated by the Board and additional candidates may be nominated by members at the meeting.

(c)    Any vacancy in the Board occurring between annual meetings shall be filled at the first general meeting after the occurrence of the vacancy and each director so elected shall complete the unexpired term of his or her predecessor and shall be eligible for re-election.

(d)   Any Board member may be removed from office by a special resolution of the Board, requiring approval from a majority of serving members.

(e)   The Board of Directors shall ordinarily hold one stated meeting each month.

(f)    A quorum of the Board shall consist of a majority of serving members.

(g)   Meetings of the Board of Directors are open to the public, except by resolution of the Board.

7. DUTIES OF THE BOARD OF DIRECTORS:

(a)    The Board is the controlling body in all matters pertaining to the school(s) operated by the Association.  The Board may make rules and regulations for meetings of the Board and its transactions.  The Board may appoint such committees and officials as it deems necessary and confer on them such authority to act for the Board as it deems expedient.

(b)    The Board shall determine school policies in harmony with the Constitution, existing government regulations and decisions of the Association.

(c)    The Board shall select and appoint principals, teaching staff and other personnel who are qualified to carry out the educational program and other duties in accordance with the policies of the Association.

(d)   The Board shall devise ways and means of obtaining the funds necessary for the operation of the school(s) and determine how these funds shall be administered.

(e)    The Board shall arrange that one of its members shall visit the school(s) periodically to assure itself of the faithful carrying out of the educational program and policies of the school(s).

(f)     The Board shall promote the cause of Christian education in the community by means deemed suitable by the Board.

(g)    No Board member shall miss more than three consecutive Board meetings without notification and still remain a Board member.

(h)   The following standing committees shall be appointed:  Education Committee, Finance Committee, Promotion Committee and Building Committee.  Such appointments shall be made annually by the President of the Board from the membership of the Association.

8. OFFICERS OF THE BOARD AND THEIR DUTIES:

(a)   At its first meeting after the Annual General meeting of the Association, the Board shall elect out of its members for one year the following officers:  President, Vice-President, Secretary and Treasurer.

(b)   The President shall preside at all meetings of the Board and of the Association and enforce the provisions of the Constitution.  The President is ex officio a member of all committees and shall be notified of all meetings.

(c)    The Vice-President shall assist the President wherever possible in the discharge of the President's duties.  In the absence of the President, the Vice-President shall take the place of the President.

(d)   The Secretary shall take care of the official documents of the Association and shall enter into the records of the Association the minutes of all meetings of the Association and of the Board after they have been approved.  The secretary shall have custody of the seal of the Association, which shall be used for such purposes as the Board may authorize.  The secretary shall maintain a register of members from year to year containing the signature of the members signifying acceptance of the Constitution and By-laws, the date on which each person is admitted to the Association and the date on which any person ceases to be a member of the Association.

(e)   The Treasurer shall be entrusted with the receipts and disbursements of the Association's funds.  All monies received by the Treasurer shall be deposited in the name of the Association in a banking house approved by the Board and no disbursements shall be made except by cheque and with the approval of the Board.  The Treasurer shall present a written report regarding the finances of the Association at each annual meeting of the Association and at stated intervals at meetings of the Board.

9. FINANCES:

(a)   The Board shall not exercise the borrowing powers of the Association in excess of thirty percent of the annual budget without authorization of the Association.  The exercise of borrowing powers is also subject to the provisions of the Society Act.

(b)   The books of the Association shall be reviewed each year by a firm of professional accountants within a period of not more than two months after the close of the books.

10. GENERAL:

(a)   The official record of the Association may be inspected by the members at any annual meeting and at such times and places as may be of mutual convenience.

(b)   This Constitution and these Bylaws may be amended by a special resolution, requiring a 75% vote, at any regular meeting of the Association, provided that two weeks' previous notice stating the desired change has been sent to each member.

(c)    The documents of the society, including accounting records, are available for inspection by the directors and members of the society during formal business hours and upon giving the Board of Directors twentyone (21) days' written notice of such intention to inspect the documents and the reasons therefore, provided always that the Board of Directors may in its sole and absolute discretion refuse a director or member access to the documents if the reasons for such inspection appear to the Board of Directors to be not conducive to the advancement of the purposes of the society or appear to the Board of Directors to infringe upon the rights of the members and the directors.  The Board of Directors may delegate its authority to permit inspection of documents.  

 

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VCS Constitution & Bylaws